Double entry
An order comes in through one system and someone retypes it into another.
Operations Automation
Operations Automation
When your ERP, CRM, spreadsheets and other tools don't talk to each other, somebody ends up moving data between them by hand. We connect those systems so the data moves on its own, and we use AI for the parts that need judgement, such as reading messy documents or deciding which record matches which.
In practice01 02 03 04 05
Does this sound familiar?
Duplicate records
The same customer exists in three places under three slightly different names, and nobody is certain which one is right.
Conflicting reports
Two departments produce reports from the same data and the numbers don't match.
The human bridge
One person has quietly become the bridge between two systems, and when they take leave, things stop.
Spreadsheet as truth
Your ERP was sold to you as the single source of truth, and in practice the single source of truth is a spreadsheet on somebody's desktop.
What we build
What we do about it
A mid-sized company with a hundred people and disconnected systems is estimated to lose somewhere between $40,000 and $80,000 a year to this, spread thin enough across people's time that nobody sees it on an invoice.
Map it first
Which data moves where, how often, and who is currently moving it by hand. This usually takes a few days and it is the part that determines whether anything else is worth doing.
Connect the systems
We connect the systems that have usable APIs, so the data moves without a person in the middle. Where a system has no API, or a proprietary one that makes integration impractical, we say so early rather than three weeks in.
AI where judgement matters
Reading a supplier invoice that arrives in a different layout every time, matching records that don't match cleanly, or flagging the transactions that look wrong.
Exceptions stay with people
A system that handles the routine ninety percent and escalates the rest with the context attached is more useful, and far safer, than one that tries to handle everything.
What we connect
ERP systems, CRMs, accounting and payroll platforms, e-commerce storefronts, inventory systems, ticketing and helpdesk tools, and the internal applications that only your company runs.
How we work01 02 03 04
How we work through it
04 stepsDiscovery and mapping
We document which data moves where, how often, and who moves it today. This usually takes a few days.
Week 1API connections
We connect systems with usable APIs so data flows without someone in the middle.
Weeks 2 to 3Judgement layer
AI handles messy documents, record matching, and exception flagging where rules alone are not enough.
Weeks 3 to 4Test and go live
We run against real data, measure error rates, and roll out on one process before expanding.
Weeks 4 to 6Investment
What shapes the cost
Connecting two systems that both have proper APIs and a clear data flow is the cheapest thing we do, and it is often the best place to start because the result is visible within weeks.
- Part 01
When it gets involved
A system with no usable API, data that has to be reconciled rather than copied, several systems at once, or a process that needs rethinking rather than automating.
- Part 02
Map first, then quote
We map it first and quote a fixed price against that map. If the mapping shows the job isn't worth doing, we'll tell you that too.
Good fit matters
When you don't need this
If your problem is one person retyping between two modern SaaS tools with a built-in integration, turn that on first. If the real issue is that nobody agreed which system owns customer data, no connector fixes that without a process change. We'll tell you which it is.
Options
How the options compare
| Criteria | Custom integration (us) | Off-the-shelf connector | Keeping the manual process |
|---|---|---|---|
| Upfront cost | Fixed, scoped before we start | Low if your tools are on their list | No project fee, but someone's salary every week |
| Ongoing cost | Hosting and maintenance only | Per-seat or per-connection fees as you grow | Hidden in duplicated work and errors |
| Custom or legacy systems | Yes, that's most of what we do | Only if they built a connector | Already works, until that person leaves |
| Messy or unstructured inputs | Yes, with AI where needed | Rarely | Humans handle it, slowly |
| Error rate | Measured and monitored | Low for simple syncs | Depends on who's tired that day |
| When the person who does it leaves | The system keeps running | The connector keeps running | Things stop |
Custom integration (us)
Upfront cost
Fixed, scoped before we start
Ongoing cost
Hosting and maintenance only
Custom or legacy systems
Yes, that's most of what we do
Messy or unstructured inputs
Yes, with AI where needed
Error rate
Measured and monitored
When the person who does it leaves
The system keeps running
Off-the-shelf connector
Upfront cost
Low if your tools are on their list
Ongoing cost
Per-seat or per-connection fees as you grow
Custom or legacy systems
Only if they built a connector
Messy or unstructured inputs
Rarely
Error rate
Low for simple syncs
When the person who does it leaves
The connector keeps running
Keeping the manual process
Upfront cost
No project fee, but someone's salary every week
Ongoing cost
Hidden in duplicated work and errors
Custom or legacy systems
Already works, until that person leaves
Messy or unstructured inputs
Humans handle it, slowly
Error rate
Depends on who's tired that day
When the person who does it leaves
Things stop
FAQ
Frequently asked questions
KaziHasan Ali
Founder & Principal Engineer at YeasiTech. Builds production web, mobile and AI products, and writes from work shipped since 2018. More at kazihasanali.com.
Tell us what you're trying to build
Fifteen minutes, no deck. Bring us a workflow that's eating your team's time, or a product idea you want built, and we'll tell you what we think it takes, what it roughly costs, and whether it's worth doing at all. Sometimes the answer is no, and we'll say so.
+91 8910704554(WhatsApp available)
ask@yeasitech.comMon-Fri, 10AM-7PM IST (Overlaps with UK, EU, Middle East & Australia)